Benjamin Franklin said: For every minute spent organising – an hour is earned. Clutter results from delayed action. Hence it can be deduced that for every minute of delayed organising, an hour is wasted! That’s something no office can afford, in an era where time is money, and every corporate is geared towards achieving more, in less time.
Storage is an important part of any office space. Organised office storage will save time and boost productivity. Hence, to help enhance office storage, we’ll take a three-pronged approach, holistically combining strategic planning, efficient storage facilities, and process improvements. So, let’s head straight away into exploring how to declutter office storage, to empower staff, and create a conducive working environment.
Office Storage Tips and Strategies:
Declutter First
Decluttering is the first step towards organising office storage, as it doesn’t make sense wasting expensive space, to store junk. Hence sorting out what’s essential, and what can be discarded, is the starting point of organising office storage.
Maximise Vertical Space
Going upward is an economical way to increase storage space, thus accommodating much more within the same floor space. Wall shelves, pegboards, or wall-mounted organisers have the dual advantage of not occupying floor space and simultaneously being more accessible. Even for floor mounted storage systems, going multi-tier, gets more storage capacity in the same floor space. A word of caution: Ensure that taller storage systems are well secured, and items securely stored, to avoid any mishaps.
Optimise Layout
Planning office work space and storage space in a way that makes optimal use of every inch, nook and corner, is another way to maximise space utilisation. Plan your storage space in line with the layout and shape of available space. Where back-office storage is concerned, it pays to consolidate aisles, move slow-moving inventory to less accessible areas, and utilise the shape of the storage area to your advantage.
Select the Most Suitable Storage System
Choose storage systems that are based on the science of space, as they are carefully planned to maximise capacity. Varied items need varied storage systems to optimise storage capacity. While files and documents find their security in Filing Cabinets and Compactors of different kinds; Pallet Racking may be more suitable for stationery and house-keeping items; and Lockers are great for securing personal belongings.
Use Multipurpose Modular Furniture
Two-in-one furniture models are a good way to boost storage space as well as work efficiency. Work Desks with built-in shelves, cabinets, and drawers; and seating arrangements that double up as storage space – serve a dual purpose within the same floor space. They also promote flexibility in terms of office layout, providing for re-arrangement to suit possible future needs. Furthermore, Modular Furniture provides immediate access to all that staff require for daily routines, thus saving mobility time.
Systematic Labelling
Detailed labelling is yet another tip that goes a long way in promoting easy storage and retrieval of both files, and other office supplies. Ideally follow a judicious labelling system for every rack, storage bin, drawer, shelf, file etc. The label name should contain a code for the location, item description and any other relevant matter that enhances easy identification.
Implement a Good Filing System
Apart from systematic labelling, an efficient filing system is also a good strategy for systematic storage and retrieval of files, documents and paperwork. File folders, filing cabinets, or filing boxes can be used to arrange documents by category, project, date, or any other suitable classification. Colour-coding and labelling folders will add efficiency to the system.
Efficient Inventory Management
A good inventory management system will definitely help in ensuring that your office stationery, housekeeping and other supplies are optimally stocked – neither running short of them, nor unnecessarily wasting space on over-stocking.
Use Drawer Organisers
Smaller items require smaller solutions like drawer organisers that conveniently store small stationery items like pens, markers, paper clips, stapler pins, erasers, etc.
Go Digital
Digital systems like cloud storage, and external hard disk drives save space by digitising documents. Hence this is another possibility that can be explored, for certain types of documents.
Timely Maintenance
Last but not the least, is regular maintenance, which tends to be ignored, resulting in clutter accumulating again. Over time, priorities change, needs change, papers and other articles become redundant. All this can be taken care of if reviews are scheduled monthly, bi-monthly, or at whatever period is required for your office needs.
These tips and strategies, will definitely enhance your office storage capacity, optimising space utilisation; and will also enhance operational efficiency, optimising time too.
Kompress offers many Office Storage Systems like Lockers, Filing Cabinets, and Compactors of various kinds. These are carefully designed based on the science of space; and are simultaneously economic and aesthetic.
Take a look at our Lockers, and Filing Cabinets (Vertical and Lateral), that enhance organisation and efficiency, optimise office space, and come in various textures, colours and finishes – to aesthetically enhance your office décor. The Filing Cabinets come in two, three, and four drawer sizes to store A4, Legal or Letter files. Equipped with a central locking mechanism, they are designed for safety, security, document preservation, flexibility, and space saving; and can even be tailored to your needs.
It’s the same with our Compactors, some of which even come with automation. Let’s briefly introduce each of these:
Kompress Monorail Systems convert small narrow spaces into productive ones.
Kompress Mechanical Mobile Storage Compactors are heavy duty systems that come with an anti-topple system for stability and safety. They have mechanically assisted controls and ergonomically designed handles to slide heavily laden storage bays with complete ease.
Kompress Motorised Mobile Storage Compactors are electrically engineered to move large number of units simultaneously, with push-button control.
Kompress Double Decker Mobile Storage Compactors double the storage capacity, by going vertical, increasing storage capacity by almost 200% in the same area.
Kompress Manual Push Pull Mobile Compactor Storage Systems are economical maintenance-free solutions, for small storage areas, equipped with easy movement mechanism and heavy duty ergonomically designed handles – to ensure effortless movement of the sliding bays.
Kompress Warehouse Storage Systems include a range of vertical storage facilities for your older files; and your bulky stationery and housekeeping supplies. Check out our Pallet Racking Systems, and Boltless Shelving Storage Systems.
Kompress Inventory Management System consists of Warehouse Management System, Record Management System, and Retail Inventory Management System. These help organise your office, housekeeping, and other supplies and promote efficient inventory management, which can eliminate the woes of overstocking or understocking; and also reduce errors which can be time consuming to rectify.
A Word About Kompress
Kompress, is a one stop storage solution provider, reputed for storage solutions based on international concepts of storage and warehousing, curated by a highly experienced research team. We offer world-class designs from our state-of-the-art manufacturing facilities.
Choose from our extensive range of secure, well planned, space-saving storage solutions that go beyond office storage, to take care of all your storage and material handling requirements. Our multi-purpose furniture is also sure to interest you.
Visit us at www.kompressindia.com to view our entire range of safe, secure and simultaneously aesthetic storage systems.
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